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In the Black Newsletter
 
In This Issue
Upcoming Events
Overcoming Procrastination
Developing Time Conscious Attitudes and Goal Oriented Habits
 
 

Dodge hidden time killers

Gossipy colleagues, constant meetings and e-mail distractions eat up your precious time. But don't overlook these less obvious threats to your productivity:

Stewing over criticism.  A co-worker makes a snide crack about your performance, and you drop everything to call a few friends and express your pain. Eventually, you get over it-after wasting an hour writhing in anger.

Solution:  Realize it's not worth worrying about, say "Thanks for the feedback" and move on.

Playing the good Samaritan.  Your well-intentioned efforts to help out can leave you overworked and overwhelmed. Beware of constantly agreeing to give 10 minutes here and there to lend a hand. Ignoring your needs to satisfy others will force you to put off your own responsibilities, creating a backlog later.

Solution:  Say "No" more readily-without guilt. Stand aside and let others work through their own problems.

Zoning out.  Ever notice that when you're truly busy, time flies? The converse is true: If you're bored, every minute crawls by.

Solution:  Target activities that make you restless. Delegate them or do them first so that dread and procrastination don't set in.

Source: Communication Briefings, as adapted from Working Woman, MacDonald Communications Corp., (800)234-9675.

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Sue Asten is the Director of Professional Development at BlackCSI.  She provides coaching and consulting services to companies at all levels of the organization from executives to front line staff.  BlackCSI works specifically with each organization to tailor the services and education provided in order to help that organization, large or small, to reach their specific goals.  Depend on BlackCSI to get the results you want - contact Sue at

717-620-3042 or email sasten@blackcsi.com.
 

Upcoming Events

Customer Loyalty - How to Keep Them Coming Back AND Bringing their Friends! - A five week course on how to significantly grow your customer base beginning in late November.  Contact sasten@blackcsi.com for more information and registration.

 

The Balancing Act  

How to move your business and career forward while enjoying a fruitful personal life.  Beginning in January  Contact sasten@blackcsi.comfor more information.

 
America's Rising Stars - its Tough to be a Teen!
A course designed for children Middle School age and up to help them learn responsibility and the foundations of leadership - how to make good choices and identify risk behavior.  A class is beginning in mid-October.  Contact sasten@blackcsi.com for more information. Note - this class is full.

 

Are you looking for solutions to your business problems?  We have the answer! Sign up for our upcoming free Business Focused Discussion Group event being held on Friday, November 29th.  Participation will allow you to network with members of the business community, discuss a business related concept or idea and identify a practical application of that concept or idea.  It will be held on the Duquesne University Capital Campus in Wormleysburg from 11:30 a.m.- 1:00 p.m. Light lunch provided.  Contact sasten@blackcsi.com to register or for more information.

Welcome to this month's edition of In the Black. I hope you find it a helpful tool on your road to success, both personally and professionally. 
 
It has been a busy fall since the last newsletter.  
 

Besides working with people, another passion in my life are my border collies and the work they do with my flock of sheep.   We also enjoy traveling between the Northeast, the Mid-Atlantic, and sometimes as far as Missouri to compete at sheepdog trials.

 
I geared up my courage and attended a legendary sheep dog trial this fall in Gordansville Virginia.  The field was huge and the competition stiff.  It was the first time for my girls (border collies Katy and Brook) and I to compete on a field this size - picture six football fields long, and ten wide.  It was a wonderful eye-opening experience.  I've been in this sport for ten years, and just when I think I've seen it all, a whole new horizon opens up in front of me and it is time to adjust my goals and reach for more. 
 
It is the same in business; if you allow yourself to stretch and reach for something  beyond the "usual," chances are you'll have a whole new world of opportunities open up in front of you.  Some of these opportunities may have been right in front of you all the time.
 

I encourage you to look at things differently this week - change the way you do something and see how different the outcome is.    

 

Enjoy the newsletter, and feel free to contact me with any special requests. 

Have a great day!

Sue

 

Overcoming Procrastination

In any endeavor, there are barriers everyone faces at one time or another. Perhaps the most common one is astalling tactic that you may call upon either consciously or subconsciously - procrastination.

 You may remember it from your high school or college days, when students thought it was "cool" to put off regular study and then "cram" the night before the big exam.  You may recognize it in a spouse or relative who talks about Christmas shopping for months and then lets it all go until December 24th.  And you may even take comfort in the fact that procrastination is a habit of the masses.  One look at the post office lines on April 15th is enough to confirm that fact, as everyone tries to file tax returns before the stroke of midnight.

Procrastination is the habit of needlessly putting off things that we should do, (or say we want to do) now.  Procrastination can be caused by negative attitudes or fear of failure.  It can be rooted in our own inertia, or as a result of lack of planning.  It does more than almost any other habit that we have to deprive us of satisfaction, success, and happiness.  More than two centuries ago, Edward Young wrote:

"PROCRASTINATION IS THE THIEF OF TIME"

In fact, procrastination is much more.  It is the thief of our self-respect.  It nags us and spoils our fun.  It deprives us of the fullest realization of our ambitions and hopes. In business it can even cause or contribute heavily to our failure.  "He who hesitates is lost."  We've heard that before.

When things are put off until the last minute, we create pressure.  Every step finds an impediment.  We push ourselves into blundering by having to make hasty decisions and judgments, and it actually becomes harder to do things.  Haste does make waste.

Herein lies the paradox.  By trying to take things easy, we do not make them easy.  Actually we make things harder.  The first step in overcoming the tendency to procrastinate is understanding why you behave the way you do, and what kinds of situations cause you to take action.

None of us needs to look beyond himself or herself for examples of how procrastination has thwarted the achievement of our goals. Do you remember postponing that report that you should have done Wednesday?  On Thursday and Friday you found yourself loaded with important jobs, and had to work over the weekend (without secretarial help and without people to whom you could have gone for quick answers) to get it ready for that Monday morning meeting.  Or perhaps you postponed visiting a sick relative (until a better, more convenient time) only to hear that it was too late?  Many salespeople have lost an account to a competitor because they put off deciding how to approach a difficult prospect.

No one escapes his or her quota of difficult or unpleasant tasks.  It is often these unpleasant tasks which contribute most to our success.  You will learn a great lesson when you realize that they will not fade away if you ignore them or procrastinate.

Eventually you have to roll up your sleeves and wade into them.  Learn to do the unpleasant things first; get them out of the way so that you can do the things you like to do later.

Do not allow an obstacle or difficulty to become an excuse.  Instead of "I'm tired, I'll do it tomorrow," try "I'm tired, I'll just work for another half hour and then go to bed."  Reward yourself only after you've completed something.  Instead of thinking, "I'll never get this done," allow yourself the coffee break or other time out you want after completing one part of the assignment.  Remember, that the journey of a thousand miles begins with a single step.

You do not see listless or languid people at the top of the Success Ladder.   As Samuel Smiles said:

"People who are habitually behind in their work are as habitually behind in success."

As a general rule, it is wise to make decisions promptly and crisply rather than lingering over them.  In the competitive field of business, timing is critical and by waiting for precisely the right time, you may be much too late.

The well-organized life and business leave time for everything, for planning, doing, and following through.  To the procrastinator, time is like a taskmaster with a whip.  To the organized, action-oriented person, that same amount of time is like a savings account where the interest keeps growing.  You have the power and ability to manage your time, or to have it manage you. 

Copyright permission granted by: Arnie Rintzler, AWR Business Concepts, South Orange New Jersey 07079

 

Developing Time Conscious Attitudes and Goal Oriented Habits

 

The first step in changing any habit is to identify the that habit you want to change. This is true for your time attitudes as well. Establish a period of time in Black CSI Logowhich to analyze situations, your attitudes, behaviors, and outcomes. Evaluate your present time use. Take time to record exactly how you spend your time. This is usually an important discovery process. Most people have a very inaccurate understanding of how they actually spend their time.

Pinpoint precise behaviors that are incompatible with your vision, goals, and values. For example, if your goals are to do well in your job, which might mean getting promoted and getting a larger salary, but you keep making commitments to friends and family that keep you from doing really well at work, your behavior is not in line with your senior goals. If you learned as a child that the approval of others was important and you find yourself regularly agreeing to do more than you can handle well, your behavior is understandable, but may also be self defeating. Examine your attitudes and early conditioning to determine if a change in your thinking might well be useful. If you want to achieve outstanding success, but you put in minimal hours and exert only average effort, your behavior is inconsistent with your goals. Either change your goals to ones that will inspire you to change your behavior, or change your behavior by developing new habits that will get you to your goals.

It is important to define the new habits that you may wish to develop. Identify them as specifically as you are able. For example, if you want to develop habits conducive to being successful in business, you might read biographies of business leaders or become part of a leadership development program. You might also seek out a mentor to learn more of what it takes to be successful. In other words, find what skills you will need and develop a plan to acquire them.

Look for opportunities to practice and ask for help from others. Let them know your goals. Acquire the discipline to concentrate on what you want to eliminate, what won't get you there. Be meticulous about your daily planning process. PLAN TOMORROW BEFORE YOU LEAVE TODAY. Both self discipline and self management are critical aspects of time management. Both of these can be developed. Focus on your rewards; they must exceed in value the price you will pay in effort, or you'll be inclined to revert to old habits. Once you decide to do something, give your word to keep at it until you win! Keep your word. Take responsibility for your own success or failure. Recognize the difference and the value of a long term benefit rather than momentary gratification.

Develop a winner's attitude. Think positively about your opportunities, your potential, your ability to achieve your goals, and your right to success. Focus your thoughts. Train yourself to seek solutions, not place blame, and to focus on what you can control, not on what you can't. If you break an iron rod at its weakest point and weld it back together again, the weakest point becomes the strongest point.

Reprint permission granted to Sorrell Associates. - All rights reserved worldwide.  Copyrigth Arnie Rintzler, AWR Business Concepts

Thanks for reading In the Black.  Please feel free to forward it on to anyone that might find it useful, and contact me with suggestions, anytime!
 

Sue Asten
Black Consulting Services Inc

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